There are five elements to consider when formatting your email. Here is a breakdown of each.
1Subject line 主题
This is a short phrase that summarizes the reason for your message or the goal of your communication. It is important to include a subject line when sending a professional email so your audience knows exactly what to expect and is able locate the message easily if needed. For example:
要用一个简略的句子，来概括发送电子邮件的缘由，或者所要沟通的目标。发送专业的电子邮件时，重要的是要囊括电邮主题，如此，收件人就可以准确地晓得电邮所期望的，并且在有须要时，可以轻松地找到电子邮件。例如：
“Follow Up: Product Presentation”
“跟进：产品展示会”
2Salutation称谓
This is the first line of your email, and generally acts as the greeting. For example:
这是电子邮件的首行，通常作为问候语。例如：
“Hi Mr. Samson, “
“嗨，萨姆森先生，”
3Body正文
Just like the body of a letter, this is where you’ll share your full message. For example:
就像信函的正文通常，在电子邮件中，可以分享完整的信息。例如：
“Thank you for attending the new product presentation this afternoon. I’ve attached a video file of the full recording so you can share it with your team. Please let me know if you have any questions.”
“感谢您今天下午出席新产品展示会。这里，附上了完整的视频文件。这样，您就可以和您的团队进行分享。如果有任何问题，请让我知晓。”
4Closing结尾
This is the last line of your email before your signature and should wrap up your message. This is also where you may reiterate any requests you’ve made in the body of your message. For example:
这是在电子邮件签名及总结之前的尾行。您也可以在这儿重申电子邮件正文中所提出的恳求。例如：
“I look forward to speaking with you on Wednesday. Thanks again!”
“期待着在周六与您攀谈。再次致谢！”
5Signature签名
The signature is where you identify yourself by name, title and any other information relevant to your communications. Most email programs allow you to set a fixed signature that’s automatically added to the end of every email you send.
在签名处，您可以通过姓名、头衔和任何其他与通讯相关的信息来标示自己。大多数电子邮件程序，会容许你设置一个固定签名，其会手动添加到发送的每封电子邮件的末尾。
“Sincerely,
“真诚地，
Jillian Jones
姬利安琼斯
Senior Software Engineer
高级软件工程师
ABC Company, Inc.”
ABC公司
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